Automatic Account Balance Write-off
of sending out statements to customers where invoices have been
short-paid by a few dollars or cents? Tired of having to manually
write them off through Cash and Memo Posting?
you can automate the write-off, processing, from the menu, or using
your favourite job scheduler, or include it in your End of
Day/Month processing. Specify the upper and lower dollar limits
that you want to write off (e.g. less than $10, or more than -$10).
entries zero down the outstanding balance on the ACR invoices and
create sub-system journals just like Cash and Memo Posting (ACR500),
but are uniquely identifiable as coming from a write-off.
the new Write-off Company, Profit Centre and/or General Ledger
Account on the customer type, or use the run-time specific
company, profit centre and/or General Ledger account option
to write off the Accounts Receivable.
Purchase Order Format Definition and Validation
of the customer not paying because there isnt one of their
valid purchase order numbers quoted? Now you can define the expected
format of the customers purchase order by customer. Format
will be validated in Customer Order Entry, Shop Floor Control and
in Post-ship Billing.
and distribute your invoices and statements electronically
your customer the option of receiving their invoices as print-outs,
faxes or e-mail Adobe Acrobat PDF attachments.
on postage handling and pre-printed stationery. All perfectly formatted
with forms overlay, Windows fonts, embedded logos, etc. All this
without touching a line of BPCS code (requires some or all of the
Create! range of products).
reprint, fax or e-mail your invoices from Account Inquiry
many times has the customer said I havent received the
invoice when youre chasing up outstanding receivables
using account inquiry.
you can simply view, reprint, fax or e-mail the copy invoice to
them as youre speaking to them, from within the Account Inquiry
program (ACR300) (uses your existing e-mail system, but requires
some or all of the Create! range of products).
you like to keep customer account balances separately, but still
be able to produce a consolidated statement (for the customers
group head office accounts payable function, for example).
the nifty Consolidated statement alternative to print
consolidated statements for selected customers which forma group.
many times has the customer queried an invoice with you, but that
fact hasnt been remembered or communicated to Credit control
by the department to which the customer reported the problem? How
many times have you sent out a dunning reminder letter to the customer
demanding payment for that same disputed invoice. Or worse yet,
the order has been put on credit hold, because the disputed invoice
put the customer over their credit days credit limit.
the invoice can be flagged as under dispute, with a
reason code and date, so that it can be tracked and identified.
Disputed invoices are displayed in red in the Account Inquiry (ACR300)
program, so that they stand out. Optionally, you can exclude disputed
invoices at Dunning Letter creation time, and
in the credit days credit hold calculation in Order
often have you realized that you have the same customer under multiple
account numbers, but it has been too difficult to change all of
the files that are affected.
you can renumber accounts comfortably and safely. All receivables,
orders, sales history, etc. are properly transferred. Outstanding
receivable balances, open order values, etc. are all properly reset.
Receivable to General Ledger Batch Number trace-ability
BPCS doesnt give you any simple ability to balance the sub-system
to the General Ledger batches which were created from Billing, Cash
enhancement stores the originating General Ledger Batch number (ARnnnn,
BLnnnn, etc.) on the audit trails (ACR500, ACR520) and on the Accounts
Receivable (RAR) record itself, to simplify the writing of balancing
a deposit listing from the days cash receipting. Control what
prints on the deposit listing, based on a new print on deposit
listing flag on the Payment Type. Consolidates multiple Cash
Receipting sessions or users, to produce one report by bank.
you can track which Accounts Receivable invoices were paid by a
particular cheque or payment reference number, and against which
customer number/s. (only available with the Bank Lodgment function,