Return to Home pageContact pageAbout Cosyn SoftwareProduct main pageServices pageWeb-based support pagePartners pageDownload request pageCosyn clients
Cosyn Software

Order Entry

Automatic Pick Slip Print from Order Entry and/or Back Order Release

The standard BPCS functionality for releasing pick slips is a tediously manual two-stage process. This enhancement automatically allocates stock and prints pick slips as soon as you 'F6-Accept the order from Order Entry (ORD500). You do not even have to exit the Order Entry session.

You can define the 'number of days before due date' at which you want the automatic printing to occur. Obviously you don't want pick slips to print for forward orders due in a few weeks time. Back order release will take care of that. It will print them automatically as the due dates moves into the 'picking threshold'

If the order goes on credit hold, the pick slip will obviously not be printed. When the order is release using Credit Hold Release, the pick slip can automatically be printed.

Pick slips are also automatically released and printed by Batch Allocation. Use your favourite job scheduler, or your 'End of Day' routine to ensure that there are pick slips waiting for your warehouse staff when they arrive in the morning.

Automatic Stock allocation from within Order Entry

Ensure that commitment you have just made to your customer, by allocating stock automatically during Order Entry. That way, it won't be re-distributed by a pick slip release leaving you with egg on your face!

E-mail Order Acknowledgments to your Salesperson

Using your standard e-mail system, Order Entry can now send an order acknowledgment to the salesperson, when you accept (F6) an order. Also can optionally e-mail any changes to planned delivery dates.

Fax, e-mail or print your Customer Order Acknowledgments

Distributing Customer Order Acknowledgments has never been easier or cheaper. Saves on paper handling, envelope stuffing, postage, pre-printed forms, etc.

Just mark the customer with their preferred remittance delivery option - fax, e-mail or hard-copy.

For each order, the system will follow your instructions and send the acknowledgment to the customer using the customer's preferred option (uses your existing e-mail system, but requires some or all of the Create!™ range of products).

Customer Purchase Order Format Validation

Sick of the customer not paying because there isn't one of their valid purchase order numbers quoted? Now you can define the expected format of the customer's purchase order by customer. Formats are validated in Customer Order Entry, Shop Floor Control and in Post-ship Billing.

Improved Ship-to Delivery Address Handling

The standard ship-to window has been replaced with the more complete 'Ship-to Look-up' program.

If there are multiple ship-to addresses, automatically display the 'Ship-to Look-up' program, so that the user can select one.

Automatically generate freight charge lines

Automatically create a 'Freight' special charge line on new orders, where a freight charge hasn't already been charged. The decision to add a freight line, and what charge code is to be used, can be controlled by Customer, Order Type and/or minimum order value.

It's a simple solution, which can normally only achieved with the (very complex) Promotions and Deals module in standard BPCS.

Automatically create Order Notes

When the order is accepted (F6), the system automatically adds a line thanking the customer for their order, and user-, date- and time-stamping the order. Order Notes can be set to print on pick slips or invoices, if required.

Sales Commission Entry from Order Entry

A custom sales commission and 'sales quota points' system is fully integrated with Order Entry, and all the way through into Accounts Payable for payment, if required.

Pick Slip Print Improvements

Standard BPCS puts an order in to picking even though no stock was allocated. This enhancement ensures that a pick slip is not printed if there was no stock available. Why waste the warehouse's time looking for stock that we know is not there, and confirming that it wasn't found.

Add a 'Warehouse Pick Slip Sequence Number', to ensure that no pick slips are lost. Standard BPCS uses one Pick Slip/Consolidation Number sequence for the system. However, if there are multiple warehouses, this means that there is no proper sequence control capability. This fixes that.

Add a second 'Pick Slip Print printer (output queue) so that urgent orders can be directed to a different printer, for urgent attention. Also, if required, hook this into a pager, so that a warning page is also sent to the duty warehouse staff (requires Powerpage™).

Pick Ship Confirmation Improvements

Standard BPCS sets the 'quantity in picking' to the balance remaining to ship, rather than the quantity allocated. This means that the 'Pick Ship Confirm' does not default the correct quantity into pick ship confirm. This enhancement fixes that. The default 'quantity to confirm' is the now the quantity allocated, i.e. what was printed on the pick slip.

Output the Pick Slip/Consolidation number onto the Inventory Transaction History record, to make it available in Material Status Inquiry (INV300).

Force a new 'Carrier' and 'Consignment Note Number' to be entered when confirming. Put them onto the Inventory Transaction History record, to make them available in Material Status Inquiry (INV300).

Write a different transaction type for DRP orders, rather than a billing ('B') transaction. This allows them to have a different General Ledger effect to be define for that transaction, and stops them from being posted as a 'Billing' transaction (which they are not).

Write the Inventory Cost to the Billing transaction, so that Billing uses the same transaction cost as was used by Inventory. This solves the standard BPCS problem where Inventory updates General Ledger at one cost, but billing re-calculates the cost when it does its billing. Quite often the result is two different costs.

Drop Ship Improvements

Automatically display the 'Drop Ship' window if the customer and item are both flagged as 'Drop Ship'.

Automatically step through to the 'Drop Ship Release' program from Order Entry when the Order is accepted (F6).

Automatically print/fax/e-mail the resultant 'Drop Ship' purchase orders to the supplier using the vendor's preferred option (uses your existing e-mail system, but requires some or all of the Create!™ range of products).

Site Map    _Wide_    Home

  BPCS Enhancements
     Accounts Payable
     Accounts Receivable
     General Ledger
     Order Entry
     Sales Analysis
     Sys. Functions & Usability